Setting Up the Budgeting Tool on CampusGroups in a Few Steps

Budgeting is a process that many undergraduate and graduate schools have in place. CampusGroups has built a dedicated module to facilitate the entire budgeting process and allows multiple students and administrators to collaborate on a centralized system.

Two Main Aspects of Budgeting:

  1. Set up a budget for the entire year, including all of the events you’re planning, all items that student leaders think they need for the year (adding details such as food, drink, marketing materials) and the amount of money they are requesting from the school. Note: students don’t have to request the entire amount of fundings from the school. Once you create a budget item for a given event, portions of the requested funds can be financed from other sources such as ticket revenues, membership fees, and sponsorship money received.
  2. Ongoing budget and expense process is supported as events are created during the year. Students purchase needed items through allocated funds to actual events on an open-ended basis. Whether students buy event supplies with their own money or ask the school to buy it for them, the school can record an expense entered against a budgeted item, and if necessary, reimburse the students who advanced money.

Create an Ongoing Budget:

  1. Create an event.

  2. Create your budget for that event.

  3. Enter different budget items that you’re going to need.

  4. After the event, students or administrators enter the real expenses incurred.

The beauty of having all this in one place is that you can access a profit and loss screen where you see all the revenues you receive, all the expenses, and a live balance. Student leaders can see their balance at any time, whenever they want.

CampusGroups provide reports which student leaders can download into Excel as well as feeds of data which can be connected to analytical systems such as Tableau.

Are You Getting the Most Out of Your Email List? 4 Helpful Tips You Can Use Right Now.

Optimize the look of your newsletters by creating and reusing Email Templates

Optimize the look of your newsletters by creating and reusing Email Templates

Hoping to get more RSVP’s for your next event? Engage members or attract new ones? Group email is one of your most important tools as an officer. While your members may not check your website every day, they probably check their email every hour. Get the most out of your email list with these 4 helpful tips:

1.  Keep your members connected

Be consistent by sending emails to your list on a regular basis. Compose and distribute a weekly or bi-weekly newsletter for your group. Develop a plan to stay connected and follow it.  Create and reuse newsletter templates to reinforce your group's visual identity.

2.  Create emails members look forward to

Engage your members.  Since CampusGroups templates automatically maintain your group’s branding and continuity, all you have to do is insert interesting and valuable content. Not sure what to include? Ask for members' feedback with surveys, invite them to register for an event, call for volunteers, announce upcoming events and news, and ask members to share on social media. Add content that showcases your group’s personality, activities and expertise: quotes, event photos, videos, infographics, contests, giveaways, affiliate offers and members-only discounts.

Target recipients and track open/click rates like a professional marketer

Target recipients and track open/click rates like a professional marketer

3.  Fine-tune your subject line

Pique members’ interest.  Which would you prefer to open?

Wildcat Marketing Club’s Newsletter #17 or Huge Fellowship Opportunity + Best Photos from Friday’s Fall Mixer!

Consider your subject line as a powerful newspaper heading, its sole job to convince busy people to click and read what’s inside. Engage with a question, offer a benefit, or give a sneak peak at what's inside: a video, photo or exciting announcement.

4.  Segmentation with tags

Want to send targeted content to a specific group of members, rather than your entire list?  CampusGroups makes it easy to segment your list into different groups with tags. Send an email to specific people, such as: just your new members, only members without a profile photo, or just the people who attended your most recent event. Your members will appreciate (and open) emails that are directly relevant to them.

Log in now to get started on your next Group email!

Hiring Sales Development Representative - New York, NY

Position: Sales Development Representative
Salary: Base + significant performance-based commissions
Location: New York City, NY

Company Description
Novalsys is a fast growing company providing SaaS solution to Universities. Our headquarter is located in the heart of Greenwich Village in NYC, and we have a worldwide customer base. Our main product is a group management platform called CampusGroups.

Job Description:
The position is open due to strong expansion.  We are looking for a tech savvy sales person, who understands the benefits of an online community platforms for campuses and other large institutions.

Job Responsibilities:

  • Prospect and identify key contacts (cold calling 30-50 universities a day)
  • Become an expert in the student life field and be eager to find business contacts who share this interest
  • Develop sales strategies in tandem with the company's management and the marketing department to help generate pipeline
  • Qualify prospects for initial interest with new accounts and pass to Account Executives
  • Maintain lead flow in
  • Have a self-awareness that leads you to be open to feedback and dedicated to self-improvement
  • Ability to adapt on the fly to new challenges
  • You will report to the CEO and the Head of Sales


  • Knowledge of or similar CRM tools a strong plus
  • Advanced knowledge of Microsoft Office Products (Word, Excel, and PowerPoint)
  • 1-2 Years of professional experience (Software sales is a plus)
  • Knowledge of the education industry a strong plus
  • Ability to multi-task, prioritize, and have strong time management skills
  • Outstanding written/verbal communication and interpersonal skills, including the ability to communicate at ease with Senior Executives and decision makers
  • Minimum BA/BS degree
  • Smart, flexible, diligent, and professional
  • Maintain a sense of urgency and be goal oriented
  • Capable of thinking creatively 'outside the box'
  • Must be a 'self-starter' and capable making independent decisions
  • Ability to work and flourish in a startup/entrepreneurial environment
  • Straightforward and honest team player mentality


  • Base + significant performance-based commissions
  • Highly challenging and rewarding environment
  • Ability to impact the business

If you think you are the right person for the job and can impact sales significantly, please send your resume to jobs (at)  Qualified candidates will be contacted within 48 hours.

Thank you and we look forward to hearing from you!

9 Innovative Ways to Promote Your Events: Beyond Banners and Sidewalk Chalk

Planning an event? CampusGroups can help you engage your community and get the word out about your upcoming event.

Here are 9 tools in your CampusGroups arsenal to maximize exposure of your next event:

  1. Calendar.  Events created on CampusGroups are automatically added to your school’s Calendar of events for everyone to see. You’re already off to a great start!

  2. News Feed.  Once your event is created, a pop up allows you to post the event on the school feed. Your  message will be displayed on the Home Page for every student when they log on CampusGroups.

  3. Group Email.  Announce by email, targeting specific groups of students, or add event details into your next newsletter. Seamlessly embed your event into a ready-to-go template from within your CampusGroups account. You can also share your published email and event registration link on your school and/or group news feeds.

  4. Blog.  Post about the event on your group blog:  before, during and after. Don’t forget to mention any giveaways -- a sure fire way to boost attendance.

  5. PhotosPost exciting, relevant photos on your group web site. Invite participants to upload their event-related photos into the stream.

  6. Social.  Share your event link on social networks -- Twitter, Facebook, Instagram, LinkedIn Events (great way to target alums), etc. Create a hashtag for the event and ask participants and attendees to use it, also. This can both archive and expand the breadth of your event.

  7. Live promotion.  Be sure to have materials out during your preceding events and at information tables on campus for guests to see. Have them RSVP for the event on your computer, tablet or smartphone while they munch on some “propacandy” (attach a little label with your design on candy to distribute). Collect participant names to add to your CampusGroups contact list for future communication.    

  8. Survey.  Get interactive. After your event, create a survey on your CampusGroups web site to gain feedback from the guests who attended to help plan for your next event with CG’s analytical tools.

  9. Connect + Cross-promote.  Co-sponsor with other groups. Invite student and community groups to attend and help publicize through their resources. Coordinate with a theme, charity, or presenter’s book signing. Add a panel discussion featuring VIP guests. Inquire with professors whether they might offer extra credit for attending your event.

And if you need more promotional materials, the CampusGroups Design Team can help create custom posters and brochures, dedicated conference websites and more.

So many ways to get the word out. We invite you to share your own successful ideas for promoting your campus events.