Project To Do Lists: Duplicate, Archive & Set Due Dates

Improved To Do Lists

Collaborating with your group projects is even easier with updated To Do Lists!

  • Duplicate a Task:  We added a duplicate button to make it easier to create repeated tasks you want to do every week or month.
  • Archive a Task:  Use this new button when you want to delete a task. The task will be automatically archived for your convenience.
  • Add Due Dates:  When you edit a task, you can add a due date in the 'Completion Deadline' field.

For more information, please do not hesitate to contact us at any time.

Le Moyne College: Centralizing Crucial Tools to Track, Assess and Increase Student Engagement

Background

Le Moyne College is a Jesuit 4-year institution with 2,500 full-time undergraduate and graduate students, based in Syracuse, New York. 1,600 students live on campus, and 900 commute. The Campus Life & Activities department at Le Moyne have been using CampusGroups for six years.

Mission

Student engagement is at the core of the Office of Campus Life's mission at Le Moyne College. And it is well known that a higher campus engagement leads to greater overall retention. To ensure the highest level of student engagement possible, Campus Life needs the ability to:

  • Maximize participation in campus activities;
  • Identify students who are the most and least engaged in Campus Life activities;
  • Identify which student groups are the most and least active on campus; and
  • Offer easy ways for students and groups to send feedback, and set up meetings with Campus Life administrators.
A higher student engagement leads to greater retention overall.

Challenges

Le Moyne's Campus Life organizes a large number of activities each week, providing a vibrant student experience on campus. To maximize the success of myriad events, opportunities and resources, enhancing and ensuring student awareness is crucial. Centralization of events, communications and resources is paramount to addressing these obstacles.

  1. One problem, though, is that students often say that they were not aware of some of the events organized on campus, events that they would have been interested in attending if they had known or been reminded.
  2. The second problem is that a lot of the student groups organize events which are not entered into a central calendar where students can browse all events.
  3. The third problem is that clubs communicate with their members via channels that are not centralized, thus Campus Life administrators can't oversee. This prevents them from identifying student groups who are not successfully engaging their members.
  4. Campus Life administrators constantly need to know which programs are the most and least successful from the point of view of students, but they do not have this data, or at best, have very minimal feedback.
  5. Students are not always aware that they are welcome to meet with a Campus Life administrator.
Students often decide to attend an event one to four hours before it starts.

The CampusGroups Solution in 10 points

1. Mobile App:  CampusGroups offers a dedicated Campus Mobile App in which all upcoming events can be found upon opening the app. The App is branded with the college's colors and logo, making it the go-to app when you become a student at Le Moyne. Students can explore and filter events based on their preferences, RSVP to an event, or simply download an event into their calendar (then show up at the event).

Sending reminders to students an hour or so before an event makes a big difference.
— John Haley, Director of Campus Life & Leadership

2. School-Branded Emails:  Event organizers can also reach out to students via email. School-branded emails can be written to all students or to a subset of them.

3. Push Notifications: Additionally, administrators can send push notifications to all students who have installed the mobile app. "Sending reminders to students an hour or so before an event makes a big difference," says John Haley, Director of Campus Life & Leadership at Le Moyne College. Students often decide to attend an event one to four hours before it starts.

Help make the entire campus more aware of great opportunities that the college offers.

4. Dashboard:  To help maximize the power of push notifications, Campus Life needs to maximize the number of installations. To achieve this, CampusGroups offers a dashboard which displays the percentage of installs campus-wide, and the number of active students weekly (students who have opened the app at least once a week). Administrators can then reach out to students who have not installed the app, to remind them of the benefits of it.

5. Activity Feed:  The Activity Feed is a great way to make the app even more successful among students. During events, event attendees can post & like comments and photos which will then appear in the feed. This helps make the entire campus more aware of great opportunities that the college offers.

6. Recognize leadership: To ensure that the feed is always active, event organizers and campus life administrators should systematically post when events happen, and also identify the students who are more likely to share with others. Awarding them for being more active on the app is a great and easy way to increase activity. This can be achieved thanks to CampusGroups' Badges and Leaderboard feature.

7. Track attendance: The CampusGroups Mobile app allows event organizers to track attendance at the door of events, allowing them to collect the data necessary to assess individual student engagement levels, group activity levels, and overall campus engagement levels.

There are three main ways to track attendance:

  1. Scan QR codes.
  2. Card-swiping on your computer, tablet or phone.
  3. Manual check-in on your computer, tablet or mobile phone.

Across all groups and events, CampusGroups allows administrators to know how many events one particular student attended. This leads to the ability to identify students who never or rarely come to events, and therefore could be categorized as not engaged on campus.

8. Identify the most active groups: Similarly, administrators can see how many events and emails were created by each group over the past 12 months. These statistics can help the Campus Life identify the most and least active student organizations.

9. Collect feedback: Tracking attendance gives you the ability to poll the students who actually attended your events. Once the attendance data is collected, CampusGroups can automatically send a Feedback Request to all students who attended the event. This gives event attendees an opportunity to rate an event and to write up comments, only for the event organizer(s) to see. About 40% of the students rate events on average, leading to a significant number of ratings and greater accuracy.

10. Facilitate one-on-one meetings. The Mentoring/Advising feature of CampusGroups allows Student Life departments to list advisors and tutors (including available meeting time slots) on the website and the mobile app. This helps maximize awareness among students, and allows them to book meetings with ease.

Conclusion

CampusGroups' end-to-end technology allows Le Moyne College to centralize the most crucial tools and information all in one place, for easy access by the entire campus community. The college can now track, assess and increase student engagement, leading to greater retention. Finally, data being at the center of all CampusGroups features, high-level strategic reports can be used to prove and illustrate the college's successful strategy.

10 Things to Do as a Group Officer

Congrats on becoming a club officer! Getting involved on campus in clubs and organizations provide invaluable opportunities for learning, networking and developing business skills. These groups open doors for future business partnerships, leadership and professional development. Your experience as a club officer not only beautifies your resume and cover letter, but helps to hone real-world, sought-after skills such as learning how to organize events and manage time, workflow and budgets.

Here is a quick introduction to some of the most popular features available for group officers:

1. Access your management tools

The "My Groups" dropdown gives you access to all the groups you joined and allows you to manage the ones for which you are an officer.

2. Manage your team of officers

Add, retrieve and set up all the group officers under the "Settings" menu. From there, you can administrate their permissions and notifications.

Tip:  Information entered in the "Role" and "Bio" fields will be displayed on the "Officers" webpage of your club website.

3. Manage your members

Retrieve all your members under the "Members" menu. Feel free to use our search and filter features to quickly find a particular member.

Members can sign up for your group from the "Groups" page. You can also add them to your group one by one or several at the same time.

More information:

Tip: Pending members can’t access your group until they are validated. Approve their registration in the “Members pending validation” box.

4. Create events

Click on the “Create event” button in the “Events” menu to create a paying or a free event. Various options are available including creation of multiple tickets, time slots, and waiting list.

More information:

Retrieve the list of attendees by clicking on the event name.

5. Communicate with your members

Communicate easily with your members by clicking on the “Emails” menu. You can compose new emails using Mailing lists or Email templates and check Delivery status.

You can also interact and share with all your members by posting on the group feed. Add photos, documents, links and polls to your posts.

6. Create a form or a survey

Create and share forms or surveys under the “Forms” menu. Check out 4 popular ways officers are making the most out of Surveys, such as boosting voter turnout by organizing campus elections.

Tip: Receive an email notification when an answer has been submitted using the “Send notification” tag.

More information:

7. Manage your website

Administer, edit and customize the club website under the “Website” menu. You can also create blogs and discussion boards.

8. Retrieve your group's transactions

Keep track and manage the group’s transactions (club dues collection, ticket sales, refunds) under the "Money" menu.

9. Manage your files

Store and share documents and photos under the “Files” menu. 

More information:

10. Change your group's settings

At any time, you can change the various settings for your group including name, contact information, membership fees, and group sign up options by clicking on the "Settings" menu.

Add Waivers to Event Registrations

Include a waiver with registration for your next event

Some events must require a waiver to be signed by students registering for the event. With CampusGroups, you can easily create and include a waiver to offer your attendees the ability to agree to any displayed terms you would like to include. This is very useful for certain events such as sports tournaments and travel excursions like spring break treks.

Waiver text includes terms and conditions for which attendees need to agree in order to complete registration for your event.

When you create a new event, you have the option to:

  • Select a default waiver provided by your school.
  • Create a new waiver by adding your own custom text.

Your waiver text will be auto-populated on the event registration page. You can make it mandatory for attendees to agree to your waiver in order to complete registration.