When Attendance is Critical: How to Prevent Cancellations & Promote RSVP Responsibility

For some of your events, cancellations are not an option. You have invested a lot into your event. Your team has organized the venue, facilities, AV needs, supplies, food, drinks, scheduling, invitations, flyers and other promotional materials. You've locked down a VIP speaker, great event sponsors and wonderful giveaways.

And, naturally, you have asked that students RSVP responsibly with the firm intention to attend.

Good news: We have created an option to prevent cancelation for specific Registration Options in your events. When you check off this option, your event will not display a cancel button as an option for students who registered for it. This helps to make an event mandatory and to ensure increased attendance at your most important events.

Tracking attendance of your events through CampusGroups helps you to easily identify, touch base and motivate students with poor attendance, as well as reward your students who are consistently showing up to events for which they register.

Coalition Coworking Partners with Groupment to Launch Membership Organization App

Groupment connects and showcases Coalition's coworking members and companies

We are pleased to announce the launch of Groupment at Coalition, a thriving coworking community of entrepreneurs, startups and small businesses in the heart of New York City's Flatiron district. CampusGroups' powerful suite of features is now available outside of academia to connect and manage membership organizations, groups, networks of clubs and companies from with a private, secure and branded platform.

Challenges

Coalition provides many opportunities for its coworking members to network and socialize at holiday events, happy hours, and to share special announcements (e.g., chair massages in the lobby). However, they could never be sure how many members were coming to the myriad events and activities they offered.

Groupment Solutions

Partnering with Groupment, we were able to create a customized app to help the Coalition team reach out to their members about all of their events. The Coalition app was quickly created, and administrators are now able to send personalized emails to each person in the community. Coalition's members can answer back directly, RSVP with the app and by email!

Interested in starting your own Groupment for your organization and events? For any questions or more details, please do not hesitate to contact us at any time.

Multi-day Event Packages and Dedicated Event Mobile Apps

Multiple Events Grouped into a Single Multi-day Event

A number of high profile multi-day events happen on campus every year such as orientations, conferences, competitions and graduation. To help organize large-scale events, we have created the Event Packages feature. This feature allows groups to create multiple events grouped into a single multi-day event.

On the web and mobile apps, the package appears as a single event. Upon opening, the event includes an agenda (listing sub-events such as panels or sessions), a list of speakers, sponsors and maps.

Launch Your Own Dedicated Event App 

Additionally, we are now offering our campuses the ability to create dedicated mobile apps for one or more events. The app can be re-used multiple times for several events at no extra cost. This includes all the above Events Package features, plus:

  • Branded downloadable apps from the Apple and Google Play Stores
  • Your logo and colors to help your event truly stand out in the app store so it's easy for attendees to find and adopt quickly
  • App directory listing only the people registered to the event
  • The ability to customize the Home screen with the desired menus
  • Fast set-up and dedicated support team
Customize the look, menus and features of your campus app with the committed assistance of our great mobile app support team.

Essential App Features

  • Program of Events:  Allow guests to browse all events and activities such as panels and sessions. See who has registered, quickly RSVP and retrieve tickets on the go.
  • Activity Feed:  Attendees can check quickly what’s going on today, instantly post news and photos, share opinions, ask questions and start new discussions.
  • Custom Lists:  Create categorized and searchable lists for any information such as FAQs, Locations, Resources, Speakers, Exhibitors, Sponsors -- anything you wish!
  • Attendee Directory:  Allow your event guests to browse other attendees and communicate directly with them.
  • Web Views:  Include any of your website pages directly into the app. Link to external website such as --------.
  • Venue Maps:  Upload custom, detailed maps to display the buildings, floors and rooms at your event, for a convenient way for your guests to locate and orient themselves on the go.
  • Attendance-Tracking & Reports:  Scan attendee QR Codes from your guests' email confirmations or printed badges. Download attendance data and assess insightful reports to help measure ROI.
  • Push Notifications: Send instant mobile reminders to all or select attendees to share latest updates (e.g., event location moved).
  • Chat:  Facilitate relationship-building and networking opportunities at your event by connecting attendees with a robust messaging system to browse, find and strike up a conversation with each other anywhere, anytime.

Additional Advanced Features

  • Email Marketing:  Send beautiful emails & newsletters to event attendees.
  • Groups:  Create a directory of organizations. Allow attendees to manage, browse, join and interact with groups.
  • Surveys & Forms:  Build custom surveys and forms to collect the data you need. Ask for feedback before, during and after an event to gain valuable insights.
  • Blog:  Let student leaders post on their blog before, during and after the events. Allow attendees to read and comment on the latest posts.
  • Payments:  Allow groups to sell event tickets online. Collect money directly into preferred payment gateway.
  • Booking Time Slots:  Allow attendees access to one-on-one meetings with the ability to book available time slots online & on the app.
  • Stores:  Sell food, drinks & merchandise directly from the platform. Track sales & generate detailed reports on collected data.

For more information on multi-day event packages and dedicated event mobile apps, please do not hesitate to contact us or to request a demo.

Pricing

Your dedicated campus app starts at $99/month + setup. Pricing depends on the number of users and the advanced features you wish to activate (see list below). Please contact us to get started. Call us at (646) 797-3161.

Salute, Vino 2016! CampusGroups Launches Groupment Event App for Grand Italian Wine Week Conference

Vino 2016 Grand Tasting at New York Hilton Midtown Manhattan Hotel (New York CitY)

Vino 2016 Grand Tasting at New York Hilton Midtown Manhattan Hotel (New York CitY)

Italian Trade Commission partners with CampusGroups for VINO 2016

More than a few corks were popped as thousands celebrated Italian Wine Week in NYC, commencing on February 7, 2016. Italian wine producers, distributors, importers, experts, journalists, tastemakers and other industry professionals flocked to midtown Manhattan for VINO 2016, a leading 3-day wine event in the US presented by the Italian Trade Agency.

Currently in its 5th year, VINO facilitates a “yearly crossroad for trade, press and educators that ultimately strengthens trade relations and positively impacts both the US consumer and perception of Italian wine in America,” advises Maurizio Forte, Italian Trade Commissioner. Over 1,000 wine, spirits and craft beer labels were presented, and attendees, 2 days of Grand Tastings, a Meet & Greet Expo, 11 master classes, tastings, workshops and demonstrations, even a Superbowl party.

The CampusGroups team truly couldn't be more pleased to have been a part of such a fantastic event! To help organize this large-scale event, CampusGroups' Event Package feature allowed for many sub-events (sessions, panels, social events, etc.) to be grouped into a single multi-day event.

introducing groupment

For the first time, CampusGroups' powerful suite of features has become available outside of academia as Groupment, to connect and manage membership organizations, groups, networks of clubs, companies and large-scale events from with a private, secure and branded platform. The CampusGroups team is incredibly excited to share the launch of Groupment with our first non-campus institution, The Italian Trade Commission in New York.

VINO has evolved into the leading industry event in the United States. We have created a virtual yearly crossroad for trade, press and educators that ultimately strengthens trade relations and positively impacts both the US consumer and perception of Italian wine in America.
— Maurizio Forte, Italian Trade Commissioner

VINO 2016

As VINO 2016 approached its 5th edition of the leading Italian wine event in the U.S., the Italian Trade Commission focused leveraging seamless event technology to connect attendees with important resources, communication tools and access to all event information on the go.

The Groupment team started updating the web platform as Campusgroups had already developed its first iteration last year. As we were working on various projects with ITC, we realized we could also help them with the event registration, attendance-tracking and badges, as well as by providing them robust mobile applications. Additional team members were also involved in Vino preparations by being on site during the event.

Partnering with Groupment: Meeting VINO Needs

VINO 2016 event organizers needed to communicate and advertise the event by having an online presence and by running an email campaign. We were able to modify the website based on their needs, and to provide them with an email marketing tool to send beautiful, event-branded emails to their attendees, allowing them to register for events and easily access event ticket QR codes by email.

We also set up online registration so event organizers could gather needed data regarding the attendees (and sessions), which allowed the pre-printing of about 500 badges, speeding up in-person registration process.

Essential event features included:

Website

VINO 2016's custom event platform offered attendees quick, streamlined access to panels, sessions, directories of speakers, sponsors, exhibitors, maps, event feed interactions and more.

Program of Events

Guests were able to browse all events and activities, see who registered, quickly RSVP and retrieve tickets on the go.

Event Mobile App

VINO attendees simply downloaded the free mobile app on iPhone or Android devices to enjoy quick access to all event resources as well as the live VINO news feed and photo sharing. Exhibitors, speakers, journalists, importers and other attendees easily browsed and connected with just the right people on the app's chat feature.

Exhibitor list

A categorized and searchable Exhibitor Directory including contact information and descriptions enabled attendees to access vendor information and contact exhibitors directly inside of the mobile app via the chat messaging system.

VINO 2016 app was able to provide attendees with various ways of learning and evaluating exhibitors they may wish to meet or contact directly.

speakers

VINO 2016 presented many wonderful guest speakers and presenters and offered attendees online access to a Speakers list and individual biographies. These VIPs were highlighted on the event website as well as on the mobile apps, so that everyone attending the event was able to access each speaker’s name, company, title, photo and background information.  Attendees could easily see a speaker’s event times and even contact speakers directly through the mobile app.

Social Media Integration

For easy access to more of VINO 2016's news and photos, Groupment offered seamless social media integration of Twitter, Facebook, Instagram and YouTube channels.

Attendee Resources

No one knows your attendees better than you. ITC customized the VINO 2016 app with just the right features to meet the unique needs of their guests. Program of events, custom lists of resources, directories, venue maps and more.

Badges

Event badges were printed by Groupment on a provided design, both before and on-site. All resources to print badges were provided: paper, plastic holders, printers, staff, cleaning of the data and categorization of attendees to print personalized badges for each attendee: one color per category. Exhibitors, speakers, journalists, ITC staff and other professionals were easy to spot thanks to unique color on their respective badges.

Attendance-Tracking & Reports

Scanning QR codes on attendee badges gathered insightful data instantly. ITC staff were able to access their data at any time, in real time. How many people attended Panel A? Which day or times was the Exhibitor presentation most popular?

With Groupment, event organizers were able to access dashboards and key metrics to help measure ROI of the event and individual panels and sessions.

After this year's highly successful Vino 2016 Conference, organizers were able to monitor mobile app activity as well as accurately analyze and measure program effectiveness, presenter assessment, event satisfaction, and much more:

For any questions or more details about starting your own non-campus Groupment event or organization, please do not hesitate to contact us at any time.