6 Things to Know About Files Management in CampusGroups!

Easily & effectively collaborate

Keeping all your files in a centralized location improves collaboration and simplifies officer transitions. Files can be uploaded, edited, and shared in many locations in CampusGroups. You can share, access and manage your documents securely from any device.

Here are 6 quick things to know about managing your files in CampusGroups:

1.  Upload

Upload documents and photos and put them into directories or subdirectories. You can create a hierarchy of folders, just like on your computer. Easily upload up to 50 documents at once.

2.  Access

Centralized storage within CampusGroups yields a great advantage in that future generations of officers will have quick access to helpful documents from past officers. 

3.  Edit

Once uploaded, Excel, PPT and Word files can also be downloaded and/or edited online. Just click the Edit button to open up an online editor (similar to Google docs). Once you save the file online, the updates are immediately saved in CampusGroups. This makes collaboration among officers a breeze!

4.  Share

You can share these documents on your website and group page: one document at a time or the entire folder. Choose to share with all of your members or just a subsection of your group. Finally, just like on Dropbox, you can generate a link that will share an entire folder. (You can send the link by email; anyone with the link will be able to access the contents of the folder.)

5.  Widget

Add a dedicated widget to your website to display all or some of your documents. This is an easy way for your members to view and download files.

6.  Store

Files are automatically collected and stored when you attach a file to an email you send out or to an event. Current and future officers can access anytime they need.

Introducing the Inventory Feature: a Simple Way to Track Equipment

A simple way to track equipment

We’re excited to announce a new, simple way for group officers to track and manage their equipment.  Available on both web and mobile devices, the new inventory feature allows students to borrow items (such as a laptop, or an iPad) and check them back in when they're finished.  You never have to worry about remembering which student borrowed which item.

Search by bar codes or reference numbers

Once you’ve created all your inventory and added barcodes, you’re ready to lend!  When someone would like to borrow an item, open the CampusGroups mobile app, and just scan the barcode to be sent directly to the item page.  (No need to waste time looking through a long list of items for it.)  Alternatively, you can also enter a reference number for each item of your inventory, then search manually by name or reference: both work!

It’s easy.  On one screen, you can:

  1. add an inventory item

  2. edit it

  3. add a barcode to it

  4. check the item in

  5. check the item out

No extra devices needed

You don’t need any extra devices to use this feature; the scanner is already included. Just open the app, click the Inventory button, and start using it.  It’s that simple!

If you have any questions, please feel free to contact us as support@campusgroups.com.

Calendar Module on CampusGroups: 10 Key Benefits for Your Campus

Centralizing all events, meetings and programs into one platform helps your school to create and maximize opportunities for student involvement, manage groups’ activities and keep track of useful attendance data. All events are posted onto the routinely viewed campus-wide calendar, allowing for efficient planning and activity discovery.

Top Benefits of Calendar Module

  1. View all upcoming events and activities campus-wide in a powerful, centralized platform and easily find any event happening on campus. Get the latest information on the go, at any time.
  2. Create events and increase opportunities for involvement. CampusGroups simplifies event creation, organization and promotion, resulting in more events being created. With more events comes more traffic to the calendar, yielding high visibility, a huge, successful networking effect and more incentive to post new events.
  3. Check out only the events that match your interests through CampusGroups’ powerful filtering system: in one click, see only your group’s events, events based on a particular topic or type, or just the events for which you have registered.
  4. Quickly register to any event on the calendar. Just mouse over the event and you can see both the attendees and an RSVP button to register for the event.
  5. Access the calendar on your preferred mobile device. On dedicated iPhone and Android apps, you can view all events on campus and register in one click.
  6. Synchronize your school’s calendar with your preferred personal calendar tools (such as Outlook, Google Calendar and iCal). A huge plus is that you don’t have to synchronize the entire calendar: CampusGroups’ starring system allows you to star any events you like, which updates on your phone within seconds. This is a great way to customize your event experience with CampusGroups!
  7. Cater to potential IT readers. CampusGroups provides two different formats for event feeds (RSS and ICS) and can provide custom RSS feeds for your campus.
  8. Customize campus processes for event creation, requests and approval. Set up unique privacy settings and custom surveys and forms to collect information you would like to require from groups creating an event.
  9. Track student involvement and timesheet hours through event card swipe technology integrated within the Calendar module. Know who registers for an event and attends, and the number of participation hours each student accrues.
  10. Increase event attendance and student engagement through high visibility among students and a full suite of innovative event promotion tools.

What's New: Upload Multiple Events at Once

Upload many events into the system at once

It's very easy to upload even thousands of events in seconds. Just fill in a spreadsheet and upload everything in one click. This is very useful at the beginning of the year when your school, department or club has a lot of events already planned. For repeat events and conferences, uploading many events at once also means you won't have to keep reentering them manually.

Organize classes

Some schools are benefitting from the platform by organizing classes with two single-click uploads, one for each semester. This is a very quick solution to facilitate coordination of classes and schedules on campus.

See conflicting events

Additionally, when schools use the room reservations system with us, they will know automatically when an event is conflicting with others. See conflicting events at any time and download them into an Excel file.