9 Innovative Ways to Promote Your Events: Beyond Banners and Sidewalk Chalk

Planning an event? CampusGroups can help you engage your community and get the word out about your upcoming event.

Here are 9 tools in your CampusGroups arsenal to maximize exposure of your next event:

  1. Calendar.  Events created on CampusGroups are automatically added to your school’s Calendar of events for everyone to see. You’re already off to a great start!

  2. News Feed.  Once your event is created, a pop up allows you to post the event on the school feed. Your  message will be displayed on the Home Page for every student when they log on CampusGroups.

  3. Group Email.  Announce by email, targeting specific groups of students, or add event details into your next newsletter. Seamlessly embed your event into a ready-to-go template from within your CampusGroups account. You can also share your published email and event registration link on your school and/or group news feeds.

  4. Blog.  Post about the event on your group blog:  before, during and after. Don’t forget to mention any giveaways -- a sure fire way to boost attendance.

  5. PhotosPost exciting, relevant photos on your group web site. Invite participants to upload their event-related photos into the stream.

  6. Social.  Share your event link on social networks -- Twitter, Facebook, Instagram, LinkedIn Events (great way to target alums), etc. Create a hashtag for the event and ask participants and attendees to use it, also. This can both archive and expand the breadth of your event.

  7. Live promotion.  Be sure to have materials out during your preceding events and at information tables on campus for guests to see. Have them RSVP for the event on your computer, tablet or smartphone while they munch on some “propacandy” (attach a little label with your design on candy to distribute). Collect participant names to add to your CampusGroups contact list for future communication.    

  8. Survey.  Get interactive. After your event, create a survey on your CampusGroups web site to gain feedback from the guests who attended to help plan for your next event with CG’s analytical tools.

  9. Connect + Cross-promote.  Co-sponsor with other groups. Invite student and community groups to attend and help publicize through their resources. Coordinate with a theme, charity, or presenter’s book signing. Add a panel discussion featuring VIP guests. Inquire with professors whether they might offer extra credit for attending your event.

And if you need more promotional materials, the CampusGroups Design Team can help create custom posters and brochures, dedicated conference websites and more.

So many ways to get the word out. We invite you to share your own successful ideas for promoting your campus events.

What's New: Customize Support

Customize support content

Each campus has unique ways to handle support, and now you can add your school's own instructions and links to custom support materials for all students to access.

If your campus has internal support documents, these documents can be included in the support pop-up.  If you would like to learn more, please feel free to contact us at support@campusgroups.com.

5 Different Ways to Track Attendance at Events!

Tracking attendance is a core feature CampusGroups offers to meet the unique identification and tracking needs of higher education institutions. Live attendance data is collected and uploaded to your CampusGroups account. View, monitor, analyze and access reports on your data in real time, at any time.

How are schools benefitting from this highly useful feature?

Administrators, faculty, staff and officers are maintaining a record of classroom attendance, controlling event access, measuring interest, boosting student engagement and monitoring campus activity (who has and has not participated in events). They're making a conference mandatory and ensuring there are attendees for a VIP Speaker event.

5 different ways to track attendance:

  1. Scanning QR codes

  2. Manual check-in on your computer

  3. Manual check-in on your mobile phone

  4. Card swiping with your phone

  5. Card swiping on your computer

Transform your iPhone or Android device into a portable attendance tracking tool with the CampusGroups mobile app.

Interested in more information about our integrated Mobile Card Reader? Please contact our Support Team (support@campusgroups.com) to implement this powerful and easy-to-use feature.